If you manage properties, facilities, or field crews in Colorado, you know the end of the year doesn’t really slow down. Between winter prep, maintenance logs, and last-minute orders, there’s always one more thing to check off the list.
A little structure now makes everything that follows run smoother. At Colorado Ace, we work with local pros every day who are juggling the same deadlines. Whether it’s supplies, planning, or just having a reliable point of contact, we’re here to help keep things moving.
In this guide, you’ll find four simple ways to close out the year with confidence:
- A solid year-end checklist
- A look at what worked and what didn’t
- Key winter maintenance must-dos
- Steps to set your business up for a strong start in 2026
Let’s get started.
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Prep for Winter: Maintenance Must-Dos
Once the paperwork and planning are out of the way, it’s time to get hands-on. Winter in Colorado can test every part of a building, from roofs and entryways to boilers and backup systems.
- Outside first.
Walk your property and look for anything that could freeze, crack, or clog once temperatures drop. Clear gutters and drains, inspect lighting, and make sure walkways are safe for foot traffic. Keep de-icer, snow shovels, and ice melt where your team can grab them quickly. - Then head indoors.
Replace air filters, test smoke and carbon monoxide detectors, and confirm that emergency lighting and exit signs work properly. Check weather seals on doors and windows to reduce heat loss and prevent moisture issues. - Don’t skip the fleet and tools.
Don’t overlook your vehicles and power equipment. Cold weather drains batteries fast and can wear out cords or hoses. Top off fluids, inspect heaters, and move sensitive tools somewhere dry and protected.
Once you’ve handled the basics, you’ll have peace of mind knowing your buildings, vehicles, and crews are ready for whatever Colorado winter throws your way.
Facility Manager’s Winter Prep Checklist
Once you’ve covered the basics, make sure your supply shelves are stocked with the essentials local facility managers rely on every winter:
- Bulk ice melt and snow removal tools to keep sidewalks, entryways, and parking lots safe.
- Weatherproofing materials and sealants to prevent drafts and protect plumbing.
- Replacement bulbs, batteries, and filters for lighting, HVAC, and safety systems.
- PPE and clear safety signage for crews working in icy or low-light conditions.
Your Colorado Ace Pro contact can help you plan restocks, manage bulk orders, and keep critical supplies on schedule so your team stays ready through the season and beyond.
Set Your Business Up for a Strong Start
Once winter operations are under control, shift gears and think about next year. A bit of planning now saves a lot of scrambling later.
Look at what ran short this year. Maybe you blew through filters, or certain supplies were always on backorder. Build that knowledge into your next round of purchasing. Stock what you know you’ll need, before you need it.
This is also the time to reconnect with your Colorado Ace Pro team. They can help with volume pricing, delivery schedules, and special orders so your crews have what they need without waiting. For anyone managing multiple properties, that kind of predictability matters.
Before the holidays hit, take an hour to organize your workspace. Label bins, clear out old stock, and note what worked best this season. A clean shop and clear plan make January a whole lot easier.
Build Better Vendor Relationships in the New Year
Heading into a new year is the right time to look at the partnerships that make your work easier (or harder.) The right suppliers keep your schedule steady, your paperwork simple, and your crews equipped to handle whatever comes up.
Working with local vendors also means faster communication and fewer surprises. When a delivery changes or a part’s on backorder, you can talk to someone who knows your projects and understands your timeline.
Colorado Ace supports business customers with:
- Dedicated account managers who understand your purchasing patterns and priorities.
- Tax-exempt invoicing and easy reorder options that save time on admin work.
- Volume discounts, special orders, and job-site delivery built for busy teams.
Strong vendor relationships help you stay proactive instead of reactive. When your suppliers know your workflow, you spend less time chasing parts and more time keeping operations on track.
Wrap Up the Year with Confidence
The final weeks of the year always fly by. Take a little time to review, organize, and plan before the next rush begins. It’s one of the simplest ways to keep your team focused and your operations steady.
Look at what went right, note what you want to change, and make sure the right partners are in place for the year ahead.
Talk to your local Colorado Ace Pro Services team today to build a custom supply plan that fits your workflow, your budget, and your schedule.
